Privacy Policy for HRMS
Last Updated: May 21, 2026
Div Code Universe operates the Nawiri HR Service. This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.
This policy is designed in accordance with data protection principles under the Kenyan Data Protection Act (DPA) and the General Data Protection Regulation (GDPR).
1. Data We Collect
As a data processor, we process the data you (the client organization) provide to us. This includes:
- Personal Identification Information: Name, email address, phone number, national ID, KRA PIN, date of birth.
- Employment Information: Job title, department, salary, contract details, leave balances.
- Financial Information: Bank account details for payroll processing.
- Usage Data: We may collect information on how the Service is accessed and used.
2. How We Use Your Data
We use the collected data for various purposes:
- To provide and maintain our Service (e.g., to run payroll).
- To notify you about changes to our Service.
- To provide customer support.
- To monitor the usage of our Service to improve it.
- To ensure the security of our platform.
3. Data Security
The security of your data is paramount. We use commercially acceptable means to protect your Personal Data, including encryption, access controls, and Two-Factor Authentication. However, no method of transmission over the Internet is 100% secure.
4. Your Data Protection Rights
Under laws like the DPA and GDPR, you have certain rights:
- The right to be informed about the collection and use of your personal data.
- The right of access to your personal data.
- The right to rectification if your personal data is inaccurate.
- The right to erasure (to be forgotten).
- The right to restrict processing.
- The right to data portability.
As we are a data processor, these rights should primarily be exercised by contacting your employer (the data controller).
Contact Us
If you have any questions about this Privacy Policy, please contact us at: support@divcodeuniverse.com